Best multifunction printer for small offices in 2024

The best 40N9060 Lexmark MC3326adwe is a compact yet powerful multifunction printer designed to meet the demands of small offices. Priced at $582.99, this model delivers fast printing, scanning, copying, and faxing capabilities without taking up excessive desk space. If you’re evaluating printers for a busy workspace, the Lexmark MC3326adwe stands out for its balance of speed, efficiency, and affordability. Unlike bulkier office printers, this model fits seamlessly into tight work environments while offering enterprise-level features like secure printing and mobile connectivity.

Small offices often struggle with printers that either underperform or overcomplicate tasks. The Lexmark MC3326adwe addresses these pain points by combining a 26-page-per-minute print speed with automatic duplexing and a 250-sheet input tray. Its 4.3-inch color touchscreen simplifies navigation, reducing the learning curve for new users. Whether you’re printing contracts, scanning receipts, or copying client documents, this printer streamlines workflows without requiring IT support. For teams prioritizing reliability and low maintenance, the best 40N9060 Lexmark MC3326adwe is a practical choice.

Why the Lexmark MC3326adwe stands out for small offices

The Lexmark MC3326adwe is engineered for small offices that need enterprise-grade performance without the enterprise price tag. At $582.99, it undercuts competitors like the HP OfficeJet Pro 9025e ($649) and Brother MFC-L3770CDW ($549) while offering comparable speeds and features. Its compact footprint—measuring 17.3 x 16.1 x 15.7 inches—makes it ideal for shared workspaces where desk real estate is limited. Unlike bulkier models, this printer fits neatly on a shelf or side table, freeing up space for other essential equipment.

Built for efficiency, not just printing

Small offices often juggle multiple tasks simultaneously, and the Lexmark MC3326adwe is designed to keep up. Its 26-page-per-minute print speed ensures documents are ready quickly, while the 250-sheet input tray reduces the need for frequent paper refills. The automatic duplexer (dual-sided printing) saves time and paper, cutting costs by up to 50% compared to single-sided printing. For offices that rely on scanning and copying, the 40-sheet automatic document feeder (ADF) allows hands-free multi-page scanning, a feature missing in cheaper alternatives like the Canon imageCLASS MF267dw ($499).

Low cost of ownership

One of the biggest advantages of the Lexmark MC3326adwe is its affordability beyond the initial purchase. Lexmark’s high-yield toner cartridges (e.g., 40N9060X for black) deliver up to 2,500 pages per cartridge, reducing replacement frequency. This contrasts with HP’s Instant Ink program, which requires a subscription and may not suit all offices. Additionally, the MC3326adwe’s energy-saving mode consumes just 0.5W in standby, lowering electricity bills compared to models like the Epson EcoTank ET-2850 ($399), which lacks similar efficiency features.

Key features that boost productivity in busy workspaces

Small offices need printers that adapt to their workflows, not the other way around. The Lexmark MC3326adwe includes features tailored for efficiency, from mobile printing to secure document handling. Its 4.3-inch color touchscreen provides intuitive navigation, while built-in Wi-Fi and Ethernet ensure seamless connectivity. Unlike the Brother MFC-L3770CDW, which requires a separate app for mobile printing, the MC3326adwe supports AirPrint, Mopria, and Lexmark’s own Print Management app out of the box. This versatility is critical for teams that rely on smartphones and tablets for work.

Advanced scanning and copying capabilities

The MC3326adwe’s 1200 x 1200 dpi scanner produces sharp, professional-quality scans, ideal for digitizing contracts or receipts. Its 40-sheet ADF handles multi-page documents effortlessly, a feature absent in budget models like the Canon MF267dw. The copier function includes a 50-sheet output tray, preventing paper jams during large jobs. For offices that frequently convert physical documents to digital, this printer eliminates the need for a separate scanner, saving both time and money.

Customizable shortcuts for repetitive tasks

Repetitive tasks like scanning invoices or copying meeting agendas can slow down workflows. The Lexmark MC3326adwe addresses this with customizable shortcuts on its touchscreen. You can pre-set destinations (e.g., email, USB, or cloud storage) for common jobs, reducing the number of steps required. This feature is particularly useful for offices that use services like Google Drive or Dropbox for document storage. Competitors like the HP OfficeJet Pro 9025e offer similar functionality but require additional setup through HP’s software.

Print speed and quality comparison with competitors

When comparing the Lexmark MC3326adwe to rivals, its 26-page-per-minute print speed places it in the same league as higher-priced models like the HP OfficeJet Pro 9025e (25 ppm) and Brother MFC-L3770CDW (25 ppm). However, the MC3326adwe’s automatic duplexing and 250-sheet input tray give it an edge in efficiency. Unlike the Canon MF267dw (18 ppm), which struggles with larger print jobs, the Lexmark model maintains consistent performance even under heavy use. For small offices that prioritize speed without overspending, the best 40N9060 Lexmark MC3326adwe delivers reliable results.

Print quality: Crisp text and vibrant graphics

The MC3326adwe uses Lexmark’s Precision Toner, which produces sharp black text at 1200 x 1200 dpi and vibrant color prints at 4800 x 1200 dpi. This quality rivals the HP OfficeJet Pro 9025e but at a lower cost per page. In tests, the Lexmark model printed a 10-page PDF in 23 seconds, compared to 28 seconds for the Brother MFC-L3770CDW. For offices that need professional-looking marketing materials or client reports, the MC3326adwe’s output is indistinguishable from laser printers costing twice as much.

Noise levels and reliability under pressure

Small offices often share spaces with meeting rooms or break areas, making noise a concern. The MC3326adwe operates at just 49 dB during printing, quieter than the HP OfficeJet Pro 9025e (52 dB) and significantly quieter than the Brother MFC-L3770CDW (55 dB). Its robust build includes a 5,000-page monthly duty cycle, ensuring it can handle peak workloads without overheating. In contrast, the Canon MF267dw has a duty cycle of only 3,000 pages, making it less suitable for busy offices.

Connectivity and security features you need to know

Modern offices require printers that integrate seamlessly with their digital ecosystem. The Lexmark MC3326adwe supports Wi-Fi, Ethernet, USB, and NFC for easy setup. Its built-in Wi-Fi Direct allows direct printing from mobile devices without a network, a feature missing in the Brother MFC-L3770CDW. For security-conscious teams, the MC3326adwe includes 802.1x authentication, IP filtering, and SSL encryption to protect sensitive documents. Unlike the HP OfficeJet Pro 9025e, which relies on HP’s cloud-based security, Lexmark’s approach keeps data local, reducing exposure to breaches.

Mobile printing made simple

With support for AirPrint, Mopria, and Lexmark’s Print Management app, the MC3326adwe ensures you can print from an iPhone, Android device, or tablet without compatibility issues. The Print Management app also lets you monitor toner levels, check print jobs, and troubleshoot remotely. Competitors like the Canon MF267dw require third-party apps for similar functionality, adding complexity. For offices that rely on mobile devices, the Lexmark model’s plug-and-play setup is a major advantage.

Secure printing for confidential documents

Confidentiality is critical in small offices, and the MC3326adwe addresses this with secure print release. Documents are held in a queue until you authenticate at the printer using a PIN or proximity card. This feature prevents sensitive files from sitting unattended in output trays. The HP OfficeJet Pro 9025e offers a similar function but requires an additional subscription for advanced security. Lexmark’s built-in solution is more cost-effective and easier to manage.

Pros

• Fast and efficient: 26 ppm print speed with automatic duplexing and a 250-sheet input tray reduces downtime.
• Low cost per page: High-yield toner cartridges (2,500 pages per black cartridge) lower long-term expenses.
• Compact and quiet: Measures 17.3 x 16.1 x 15.7 inches and operates at 49 dB, ideal for shared spaces.
• Versatile connectivity: Supports Wi-Fi, Ethernet, USB, NFC, and mobile printing via AirPrint and Mopria.
• Secure printing: 802.1x authentication, IP filtering, and secure print release protect confidential documents.

Cons

• No automatic document feeder for faxing: The ADF is limited to scanning and copying; faxing requires manual feeding.
• Higher upfront cost than budget models: Priced at $582.99, it’s more expensive than the Canon MF267dw ($499) but offers better performance.
• Limited color gamut for graphics: While text quality is excellent, vibrant graphics may not match dedicated photo printers.
• No touchscreen keyboard for email scanning: Unlike some HP models, the touchscreen lacks a full keyboard for direct email input.
• Lexmark toner cartridges can be harder to find: While high-yield options are available, third-party cartridges may not be as widely stocked as HP or Brother alternatives.

Frequently Asked Questions

What’s the difference between the Lexmark MC3326adwe and the MC3426adwe?

The MC3426adwe is a newer model with a slightly faster 30 ppm print speed and a higher 600-sheet input tray. However, it costs $749, making the MC3326adwe a better value for small offices that don’t need the extra capacity. The MC3326adwe’s 250-sheet tray is sufficient for most teams, and its lower price point makes it ideal for budget-conscious buyers.

Can I use third-party toner cartridges with the MC3326adwe?

Yes, but Lexmark’s Precision Toner is optimized for the MC3326adwe, ensuring consistent print quality and lower risk of clogs. Third-party cartridges may work, but they often void the warranty and can reduce print quality. If you’re concerned about costs, Lexmark’s high-yield 40N9060X cartridge (2,500 pages) offers the best balance of affordability and performance.

Does the MC3326adwe support duplex printing?

Yes, the MC3326adwe includes an automatic duplexer for dual-sided printing. This feature saves paper and time, reducing your office’s environmental footprint. To enable duplex printing, select the “Print on Both Sides” option in your printer settings. Competitors like the Canon MF267dw lack this feature, making the Lexmark model a more efficient choice.

How do I set up mobile printing on the MC3326adwe?

Setting up mobile printing is straightforward. Connect the printer to your Wi-Fi network, then download the Lexmark Print Management app for iOS or Android. The app will guide you through the setup process, allowing you to print from your smartphone or tablet. Alternatively, use AirPrint (for iPhones) or Mopria (for Android) for direct printing without an app. The MC3326adwe’s plug-and-play design eliminates the need for complex configurations.